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There is a romantic idea that it’s easy for dynamic entrepreneurs to come up with an idea and then create a multi-billion-pound company in no time at all. These successful companies did not start big, and they are several pitfalls that claim the lives of many start-ups. Here are 6 things to think about if you are considering starting a business.

1. Payroll software

During the early days of a startup there will be many responsibilities on founders and the team they put together to grow the business. Amongst these is payroll. It’s not very exciting and it isn’t linked to the activities that can drive revenue but it’s an absolutely essential part of operations.

Using payroll software can keep payroll mistakes at bay. The right software allows employees to input the majority of information themselves while also securing information.

 2. Tax credits

There are loads of benefits to claiming R&D Tax Credits and completing this process effectively can be transformative to a startup. Not only does it unlock cash for a company to reinvest, but it also provides the UK with a pool of innovation that has a positive impact on the economy.

The value of R&D Tax Credits will be calculated based on a company’s R&D spending. To perform this calculation, qualifying expenditure needs to be identified across your business and then ‘enhanced’ by the relevant rate.

By not making use of these tax credits, startups are giving up on the opportunity to access a source of no strings cash. This, especially for a startup is a huge mistake, because (as all founders know) capital is hard to come by.

3. Tax filing

Tax filings can be challenging for a startup. Throughout the financial year, it’s important that whoever is going to prepare the tax submissions for the business are well supported and have the expertise to carry out the HMRC submissions. Prioritising communication and information can avoid end of year stress.

The timing of when a company closes its books can make tax preparation easier. Some companies choose to close their books more than once annually, making the process more streamlined.

Whatever the process is for closing a company’s books, having a closing schedule in place can help to avoid end of year errors.

4. Bookkeeping

Operating a business without proper bookkeeping in place is not just poor practice but also quickly becomes unmanageable. Unfortunately, it’s a common financial pitfall for businesses.

For a founder, putting off accounting work can be an attractive thought, especially if there’s more pressing work to be done. However, unless bookkeeping is kept up to date, it can be easy to lose track, leading to a situation where hours are wasted trying to interrogate the numbers and make sense of piles of documents.

When it comes to a smooth end of year, bookkeeping is really important. Bookkeeping can be broken down into daily, weekly, monthly and annual tasks. By making bookkeeping discrete and part of the normal functioning of a startup’s business activities, it becomes more manageable.

5. Director loans and commingling money

Commingling personal and business funds can be the death of a startup. It’s a widespread business challenge ensuring that clear and firm boundaries are established between personal finances and the startup’s assets.

There are a number of risks and issues with this, including:

  • If audited, there’ll likely be increased scrutiny from HMRC

  • When raising capital, lending banks will struggle to determine creditworthiness

  • Accurate valuations will be tricky to complete, if not impossible.

  • Multiple owners increase the risk of embezzlement or improper use of funds

Commingling funds can be messy when it comes to filing taxes. It may also unnecessarily increase tax liability to the individual.

Creating firm boundaries between personal and business funds is important and will set the startup off on the right track.

6. Getting an Accountant, like Jaccountancy

Unless you are an Accountant, you are probably not an expert at accounting, and even if balancing your books is a secret passion of yours, you have other areas of your business that need your attention more.

You may be perfectly capable of logging into your accounting software and categorizing expenses, sending invoices and viewing your profits and loss statement but just because you can doesn’t mean you should.

Consider how much time these tasks take you each month. Even if it’s only an hour of your time, that’s an hour you could be working on building your business.